Marketing
Runs the daily rhythm of publishing, replying and community moderation across
platforms, so comments get answered within hours and the content calendar never
runs empty.
✓ 100+ Team Members --- ✓ 50+ Partner Agencies --- ✓ 5+ Years of Experience --- ✓ 24h Standard Roles
Overview
The work here is daily, public and largely unglamorous: publishing on schedule, replying to people within
the hours they expect a reply, moderating what appears underneath your posts, and keeping the queue
stocked during the weeks your team is buried in client delivery. A Social Media Virtual Assistant runs the
organic presence as a routine rather than as bursts of activity. The routine is the entire point, because
audiences and platforms both register absence, and most accounts do not decline from poor posts so
much as from silent fortnights.
It helps to be precise about what this role is not. It is not paid social, as boosted posts and campaign spend
belong with media buying. It is not design either; this person adapts, crops and formats assets for each
platform, but ad creative and carousel sets come from a designer. And it is distinct from content creation,
which produces the substance, while social decides how that substance lands, where it is cut and how the
room is handled once it is out.
In practice the social assistant is the last pair of hands before publication and the first to hear the response.
Handover runs on a standing calendar and a short escalation rule: what they answer themselves, what they
answer using an approved line, and what comes straight to you. Once that rule is agreed, the daily
presence stops depending on whoever happens to have a spare half hour.
Responsibilities
Scoped to your business in the discovery call — these are the typical pillars
of the role.
Posts formatted for each platform and published on a standing calendar, without silent fortnights.
Comments and DMs answered within agreed hours, using an approved voice and escalation rule.
What appears under your posts watched and handled, with anything sensitive escalated with context.
Existing creative cropped, captioned and formatted per platform — design stays with your designer.
The content queue kept stocked through busy delivery weeks, with gaps flagged early.
A simple regular view of what was published, what got a response and what to do more of.
Typical recurring responsibilities can include:
Content scheduling
Post publishing
Caption formatting
Content calendar maintenance
Basic community management
Comment and message monitoring
Asset coordination
Hashtag and competitor research
Performance reporting
Repurposing approved content
The final responsibility set should be defined before placement so the role is built around recurring ownership rather than an open-ended list of unrelated tasks.
When It's Time to Hire
If two or more of these describe your current week, the role will pay for itself. If none
do, we will tell you that honestly on the call.
Your accounts go silent every time client delivery gets busy.
Comments and DMs sit unanswered for days at a time.
Posting happens in bursts of guilt rather than on a calendar.
One person holds the passwords, the queue and the voice — and they're overloaded.
Tools
Staffualy can prioritize candidates with experience in the tools that matter to your
workflow. Relevant platforms may include:
Meta Business Suite
TikTok
Buffer
Hootsuite
Later
Canva
Google Drive
Coverage
The role can be scoped around the coverage your workflow actually needs.
Depending on the engagement and candidate availability, this may include part-
time or full-time support and defined timezone overlap.
Communication
The professional should work inside your existing operating rhythm rather than as
an isolated task taker. Depending on the role, communication can include:
Slack or Microsoft Teams communication
Task-management updates
Documented handoffs and status notes
Regular reporting appropriate to the role
Escalation when a decision or approval is required
The communication cadence should be agreed during onboarding so both sides
know what requires an update, approval or escalation.
Working model
The VA can execute an approved content plan and manage recurring channel
activity. Brand strategy, high-level creative direction and guaranteed audience
growth remain outside the standard role.
Your team should provide the business context, access, priorities, policies and
approvals the professional needs. The goal is not to remove management entirely;
it is to make the role clearer and reduce the recruiting, screening and placement
burden.
What we handle
Role clarification — translate the recurring workload into a clearer candidate profile.
Candidate matching — identify professionals against the role, tools, workflow, hours and experience requirements.
Screening — assess relevant experience, communication and fit before presenting a shortlist.
Shortlist — provide a matched shortlist rather than an unfiltered CV pile.
Placement support — help move the selected professional into the agreed workflow.
Ongoing support — remain available for placement-related issues and escalation.
Replacement support — where applicable, handle replacement according to the signed engagement terms.
Support
A managed placement should provide a clearer path when expectations,
communication or fit are not working. Depending on the situation and
engagement terms, Staffualy can help review the issue, clarify expectations,
support corrective action and evaluate replacement where appropriate.
Cost
Pricing should reflect the actual role rather than forcing every buyer into one generic package. Factors can include:
Part-time or full-time coverage
Experience and specialization
Required timezone overlap
Tool/platform expertise
Complexity of responsibilities
Communication and reporting requirements
Comparison
Fit
Businesses with multiple marketing activities but no consistent person owning the
day-to-day execution.
The work is recurring enough to give one person clear ownership.
Your team can define the expected outcome, workflow and approval boundaries.
You want a dedicated professional rather than a rotating queue of task workers.
You want Staffualy to reduce the sourcing and screening burden.
Priya S. · Owner, social media agency
How It WorkS
Tell us what is taking up your team's time and we will recommend the right role —
with no obligation to hire.

We learn about your business, workflows and the gaps you need covered.

We match candidates against your requirements and brief, not a general talent pool.

Meet the shortlisted candidates, test them on real work and decide who fits.

Your assistant starts with a clear first month, and we stay involved to keep the placement working.
FAQs
No. Boosted posts and campaign spend belong with a Media Buying Virtual Assistant. This role runs the organic presence — publishing, replying and moderation.
They adapt, crop, caption and format. The substance comes from your content creation process, and bespoke creative comes from a designer.
A short escalation rule is agreed at the start: what they answer themselves, what uses an approved line, and what comes straight to you.
Placements are matched to the platforms your audience actually uses — typically Instagram, Facebook, LinkedIn, TikTok and X — and to your scheduling tools.
That depends on the engagement model selected. Where the engagement provides a dedicated professional, the agreed responsibilities and working schedule should be defined before placement.
Yes. Tool and platform requirements should be included in the role brief so Staffualy can prioritize relevant experience during matching. Specific tool expertise should still be verified for the shortlisted candidate.
Timezone overlap can be included as a matching requirement. Availability depends on the role, schedule and candidate pool.
Your team retains business priorities, approvals and decisions. The professional owns the recurring execution defined for the role, while Staffualy supports the placement structure.
We offer replacement support under the terms of your engagement. If the fit isn't right, we'll review the situation and support an appropriate replacement where applicable.
Book a Discovery Call. Staffualy will clarify the role, tools, workflow, working hours and candidate profile before beginning the matching process.
Tell us what is eating your team's week. We will come back with matched
candidates and you decide whether to interview.
Related Roles
Assist with campaign coordination, email marketing, reporting and marketing administration.
Support your organic growth with keyword research, on-page optimisation, technical checks and reporting.
Keep paid campaigns running smoothly with build-outs, creative uploads, budget checks and performance reporting.

Dedicated Virtual Assistants, carefully matched and managed — so you can focus on growing your business.
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