Executive Virtual Assistant
Stop Chasing Your Own Calendar.
A dedicated Executive Virtual Assistant runs your inbox, calendar, meetings and follow-ups every working day, so you spend your time on decisions, not admin.
- Dedicated Part-Time or Full-Time
- Works in your inbox and calendar
- Weekly check-in included
Don't settle for: An inbox you clear at midnight · Double bookings · Follow-ups that live only in your head
Every working day
What Your Executive VA Handles Every Day
- Inbox triage and email drafts in your voice
- Calendar scheduling, rescheduling and conflict checks
- Meeting prep: agendas, briefs and notes
- Follow-ups tracked until they are closed
- Travel planning and itineraries
- Documents, reports and slide updates
- Tasks and projects tracked in your tools
- Vendor and client emails you approve
The problem
Your Day Runs on Other People's Requests.
Inbox overload
Important emails get buried under newsletters, notifications and noise.
Calendar chaos
Double bookings, missed reschedules and back-to-back days with no prep time.
Follow-ups slip
Promises made in meetings get forgotten until someone chases you.
It all lives in your head
Your preferences and processes aren't written down, so you can't hand them off.
The role
One Executive VA Who Protects Your Time
Your Executive VA works inside your inbox, calendar and task tools, follows your rules and keeps you ahead of every request.
- Works from your priorities and approval rules
- Keeps you prepared for every meeting
- Closes the loop on every follow-up
- Documents your preferences so nothing depends on memory
- Direct Slack access during agreed hours
- Supported by your account manager
Tools
- Google Workspace
- Microsoft 365
- Calendly
- Slack
- Zoom
- Notion
- ClickUp
- Asana
- Monday.com
What's included
Everything You Need to Get Your Time Back
Inbox management
Emails triaged, labeled and answered or drafted for your approval.
Calendar control
Meetings booked, moved and protected, with focus time kept clear.
Meeting prep & notes
Agendas, briefs and action items ready before and after every call.
Travel & logistics
Flights, hotels and itineraries organized end to end.
Documents & reporting
Reports, decks and documents formatted and kept up to date.
Projects & errands
Tasks tracked in your tools, vendors chased, personal admin handled.
Who it's for
Built for Leaders Whose Time Is the Bottleneck
Founders & CEOs
Hours back every week for the work only you can do.
Agency owners
Clients, team and sales on track without drowning in admin.
Consultants & coaches
A calendar and inbox that run themselves.
Busy executives
A right hand who keeps every commitment on track.
For agencies
Need Executive Support for Your Clients?
- Works under your agency brand
- Supports your clients' leaders
- Follows each client's rules
- Scales from one VA to a team
- 01
Your agency
Offers executive support to clients.
- 02
Staffualy
Matches a dedicated Executive VA.
- 03
Your VA
Runs inbox, calendar and follow-ups.
- 04
Your client
Gets time back every week.
- 05
You scale
Add VAs, not overhead.
How we compare
Why Not Just Hire a Freelancer?
| Compare | Freelancer on your own | Staffualy Executive VA |
|---|---|---|
| Availability | Shared with other clients | Dedicated to you |
| Inbox & calendar | Limited trust and access | Works in your tools, with your rules |
| Follow-ups | You still chase them | Tracked until closed |
| Management | You manage them | Supported by your account manager |
| Hours | Unpredictable | Agreed hours, tracked |
| Price | Rates vary | $6/hour flat |
| Check-ins | Often extra | Weekly check-in included |
Pricing
One Simple Rate: $6/hour
Same rate for every role. Choose the hours you need; your Executive VA is fully dedicated to you either way.
Part-Time
$6/hour
20 hours/week
- Dedicated Executive VA
- Inbox, calendar and meeting support
- Travel, documents and follow-ups
- Weekly check-in
- Account manager + Slack access
- Month-to-month, 15 days' notice
- 48-hour replacement at no additional cost, subject to engagement terms
Full-Time
$6/hour
40 hours/week
- Dedicated Executive VA
- Inbox, calendar and meeting support
- Travel, documents and follow-ups
- Weekly check-in
- Account manager + Slack access
- Month-to-month, 15 days' notice
- 48-hour replacement at no additional cost, subject to engagement terms
Hours are tracked. Payments, commitments and confidential decisions stay with you.
How it works
Three Steps to Your Executive VA
Discovery Call
Discuss your goals, the work to delegate and the Executive VA you need.
Onboarding & Requirements
Confirm responsibilities, tools, working hours and access.
Talent Matching & Placement
We match a suitable Executive VA to your confirmed requirements and guide placement.
FAQs
Executive VA Questions, Answered
What does an executive virtual assistant do?
Inbox management, calendar scheduling, meeting prep, follow-ups, travel planning, documents and task tracking.
Can they access my email and calendar safely?
Yes. Access is set up during onboarding with the permissions you choose, and you can change them anytime.
Will they reply to emails for me?
Only within the rules you set. Anything sensitive is drafted for your approval first.
Do they make decisions or payments?
No. Priorities, approvals, payments and confidential decisions stay with you.
How much does it cost?
$6/hour. Part-Time is 20 hours/week; Full-Time is 40 hours/week.
What timezone do they work in?
Timezone overlap is agreed during onboarding.
Is there a long-term contract?
No. Month-to-month, with 15 days' written notice.
Hear it from the businesses we support.
Real clients, in their own words, on working with a Staffualy team member.
- T
Tiffany · Client
- A
Auden · Client
- C
Curtess · Client
- R
Regitze · Client
- W
Waldemar · Client
- 100+ Team Members
- 50+ Agencies & Businesses Served
- 5+ Years in Business
Get Your Time Back, Every Week.
$6/hour · Part-Time or Full-Time · Weekly check-in · Month-to-month
Discovery Call → Onboarding & Requirements → Talent Matching & Placement
Your Next Hire, Matched and Managed.Dedicated virtual assistants, carefully matched and managed — so you can focus on growing your business.