💰 4 minutes

Hiring Cost Calculator

Salary is a little over half of it. Model benefits, payroll tax, recruitment, equipment,

software, workspace and management time — monthly, annually and across five

years.

Save your progress? We can keep your answers in this browser so you can come back and finish later. Nothing

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Step 1 of 44 minutes

Where would you hire?

This prefills typical salary and employment costs for that market. Every figure stays editable — these are starting points, not claims.

United States✓
United Kingdom
Canada
Australia
Europe (avg)
UAE / Gulf
Other / custom
Step 2 of 44 minutes

Which role, and how much of it?

Pick the role you are comparing and the hours you would actually need covered.

Role
Hours you need covered
An in-house hire is costed as a full-time employee. The comparison uses the hours you actually need.
Step 3 of 44 minutes

Check the cost assumptions

These are prefilled from typical figures for the market you chose. Change any of them to match your own numbers — the results update as you type.

Annual salary ($)
Benefits (% of salary)
Payroll tax (% of salary)
Recruitment fee (% of salary)
Equipment per year ($)
Software per month ($)
Workspace per month ($)
Management hours per week
Manager cost per hour ($)
Live estimate
In-house: $7,395/mo | Staffualy: $1,732/mo | You save: $5,663/mo
Step 4 of 44 minutes

Your cost comparison

Everything below updates live as you edit the numbers on the previous step.

TRUE COST OF AN IN-HOUSE HIRE
$7,395/month

That is $88,738 a year for a Executive Virtual Assistant — salary plus the costs that rarely make it onto the spreadsheet.

Monthly, In-House
$7,395
All-in, including management time
Annual, In-House
$88,738
Before any turnover or re-hiring
Recruitment, One-Off
$10,400
Paid again on every replacement
With Staffualy
$1,732/month
Managed VA from $10/hr · No contracts
You would save approximately $82,006 over 5 years by choosing Staffualy.
How we priced Staffualy: Rates start at $10/hour for a fully managed, dedicated VA — backed by a project manager, instant replacement guarantee, and no long-term contracts. Your exact rate is confirmed on a free discovery call scoped to your role and hours.

Where the in-house money actually goes

Salary is usually a little over half of it. The rest is the part that surprises people.

Five-year cumulative cost

Includes 3% annual salary inflation and re-hiring at a 20% turnover rate.

What this calculation assumes

Every figure below came from you, or from an editable default you can change. Nothing here is a Staffualy claim.
  • ✓ Your Inputs — Salary $52,000 · benefits 22% · payroll tax 7.65% · recruitment 20% · management 4.0 hrs/week at $55/hr
  • ✓ Onboarding ramp — A new hire is modeled at 50% productivity for their first 6 weeks. That is why the effective cost per productive hour in year one is higher than salary alone suggests.
  • ✓ Staffualy estimate — Based on your selected hours at $10/hr with 4.33 weeks/month. Actual rates are confirmed on your discovery call.

What happens next

Bring these numbers to a discovery call and we will scope the role against them — 30 minutes, free, no obligation.

Send an enquiry Book a free discovery call Read about this role

Keep your results

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Dedicated Virtual Assistants, carefully matched and managed — so you can focus on growing your business.

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Local & Service Businesses

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